Job Description
We are seeking a highly organized and proactive General Service professional to support daily
office operations. This individual will play a key role in maintaining smooth office functioning
by handling a range of administrative duties, ensuring efficient communication, and providing
support to various departments. The ideal candidate should possess strong multitasking abilities,
attention to detail, and the ability to work well under pressure.
Responsibilities
Reception & Communication:
- Answer phone calls and direct them to the appropriate personnel or department.
- Greet visitors and provide necessary assistance, ensuring a professional and welcoming
- environment.
- Manage appointment schedules and ensure timely coordination of meetings.
Mail & Document Management:
- Sort and distribute incoming mail to appropriate departments or individuals.
- Prepare outgoing mail and ensure all important documents are tracked and properly filed.
Office Supplies & Organization:
- Maintain inventory of office supplies, ensuring all essential items are stocked and
- available.
- Organize and file documents, ensuring they are easily accessible.
- Ensure cleanliness and orderliness of common areas, such as break rooms and meeting
- spaces.
Scheduling & Coordination
- Coordinate deliveries and ensure the timely receipt of packages.
- Arrange travel accommodations and manage travel schedules as needed.
- Schedule and coordinate meetings, both internally and externally, and assist with
- preparation for these events.
Reporting & Administrative Support:
- Assist with the preparation and distribution of reports and presentations.
- Manage and update team calendars, ensuring accurate scheduling and conflict-free
- appointments.
- Provide administrative support to all departments with special projects and other
- assignments as required.
