Responsibilities

• Work with organization leaders to assist with scheduling and calendar management, being insightful and proactive in
• Planning executive and director schedules.
• Coordinate complex travel arrangements with ability to perceive needs (various time zones, distances, etc.), obtain
• complex travel visas and prepare detailed itineraries while ensuring ownership throughout the travel planning being
• prepared to address contingencies and last minute changes.
• Prepare, submit and track expense reports.
• Plan and coordinate large meetings and group events, offsites when requested.
• Work with the leadership team & Facilities to handle space planning at the SF site. This includes, but is not limited to
• Managing hotel space for visiting employees, facilitating office moves and acting as a point person for visiting
• Assist with audio visual and video and web conferencing when needed
• Maintain up to date organizational charts, contact lists and email alias lists
• Act as a back-up to other assistants with the organization.
• Purchase and track hardware, software, office supplies.
• Use a high degree of judgment and discretion in the handling and maintenance of materials of a confidential and/or sensitive nature.
• Administer correspondence, charitable donations, legal compliance.
• Create purchase requisitions and work with finance department to project expenses.
• Ability to context switch and prioritize projects in a dynamic environment.
• Team player with ability to handle complex assignments.